About 1FINITY
1Finity, a Fujitsu company, is a global provider of communications networks for our connected world. We uniquely combine technological leadership and expertise in open optical and wireless networking, network automation, and applied AI/ML to design, build, operate, and maintain critical digital communications network infrastructure. Collaborating closely with ecosystem partners, we deliver transformative outcomes for service providers and network operators, and enable them to lower TCO, improve network performance, and increase energy efficiency. We’re also a diverse, inclusive, and innovative workplace that achieves together. We offer highly competitive compensation, benefits, and career development opportunities, as well as flexible options for working your way. See what working at 1Finity looks like at https://www.linkedin.com/company/1finity-inc/. For more information, please visit https://1finity.com/?utm_source=li&utm_medium=soc.

We are seeking an Administrative Assistant to provide proactive, high-quality administrative support within the 1Finity Americas Sales and Operations organization. This role requires the ability to work independently with minimal supervision, while maintaining strong organization, attention to detail, and timeliness. The Administrative Assistant will partner closely with Sales leadership in a one-to-one capacity, supporting a variety of day‑to‑day and strategic administrative needs. This is a hybrid position, with in‑person work required at our Dallas, TX office as needed.

Responsibilities:

• Work under minimal supervision to provide proactive administrative support services to the leadership within the 1Finity Americas Sales and Operations and local, hybrid or remote team members.
• Managing complex executive schedules, calendar and coordinating meetings, including reserving the location, coordinating on-site visitors with security, preparing materials, and arranging for refreshments and catering as needed.

• Manage complex multi-time-zone calendars, domestic and international travel arrangements, expense reporting submittals for executives.

• Plan and execute logistics for onsite and offsite team events, including travel, hoteling and catering.

• Interact with Human Resources and hiring managers to successfully on-board new team members.

• Provide budget support which includes preparing accruals, tracking invoices, and SAP submittals.

• Organizes workload to comply with deadlines and priorities; works independently to complete routine department or group functions.
• Set up new vendors (3PDD Process) as needed, create SAP MM (Material Management) purchase requisitions and track approvals through purchase order creation.
• Receive invoices to ensure delivery of products and services and acknowledge service entries in SAP system.
• Prepares routine correspondence, memoranda, reports, forms, tables, presentations, etc. from rough drafts, handwritten notes or general verbal instructions. Makes changes to ensure completeness and accuracy.
• Receives and distributes incoming mail; assembles correspondence for mailing; receives and transmits materials using appropriate electronic methods.
• Prepares and maintains electronic filing systems to support the needs of the department.

• Provide special project and backup support to other Administrative Assistants

• Any and all other duties as assigned by immediate supervisor

Skills/Qualifications:

• 3 years or more advanced administrative experience, preferably supporting executives

• Excellent organization, communication, and interpersonal skills
• Extremely comfortable with technology and specifically the use of SAP MM (Material Management), SharePoint, Microsoft Teams and other online tools
• Proficient or expert knowledge in Microsoft Office (Outlook, Excel, PowerPoint and Word) Visio and Adobe Acrobat
• Ability to make independent decisions and problem solve issues regarding planning, organizing, and scheduling
• Ability to multi-task numerous complex administrative activities and prioritize appropriately

Education/Certification:

• High school diploma or GED; Bachelor’s degree preferred

Fujitsu salaries are aligned to the specific geographic location in which the work is primarily performed. ​ It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the circumstances of each situation. The pay range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: specific skills, qualifications, experience, and comparison to other employees already in this role. The pay range for this position is estimated at $70,781 to $91,004 USD. Additionally, this role may be eligible for a short-term incentive based on company results and individual performance.

As a technology company, Fujitsu recognizes that human resources are its most important capital. To create an environment where all employees can work positively and healthily, both in mind and body, we offer a full range of health, 401K, and other benefits.​