At Fujitsu, our purpose is to make the world more sustainable by building trust in society through innovation. Founded in Japan in 1935, Fujitsu has been a pioneer in technology and innovation for decades. Today, as a world-leading digital transformation partner, we are committed to transforming business and society in the digital age.

With approximately 130,000 employees across over 50 countries, Fujitsu offers a broad range of products, services, and solutions. We collaborate with our customers to co-create solutions that drive enterprise-wide digitalization while actively working to address social issues and contribute to the United Nations Sustainable Development Goals (SDGs).

HR Administration Specialist

About the Role

We are looking for a proactive and hands-on HR Administration Specialist to join our HR team. This role is ideal for someone who enjoys HR operations, thrives in a dynamic environment, and takes ownership of their work.

As our organisation continues its transition to SAP SuccessFactors, we are looking for someone who is flexible, resourceful, and comfortable navigating change. While you will receive support from experienced HR colleagues, including our Senior HR Specialist, we value individuals who are not afraid to investigate issues independently, look for solutions, and continuously learn.

This is an excellent opportunity for someone with initial HR or administrative experience who wants to further develop within a broad HR operations environment.

Your Responsibilities

As HR Administration Specialist, you will play a key role in supporting the employee lifecycle and ensuring smooth HR operations.

Your responsibilities include:

HR Administration & Employee Lifecycle Management

• Supporting onboarding and offboarding processes from start to finish
• Preparing, reviewing, and maintaining employee documentation
• Ensuring employee records remain accurate and up to date
• Supporting compliance with internal HR policies and procedures
• Maintaining employee data within SAP SuccessFactors, supporting data quality and system updates

HR Mailbox & Employee Support

• Managing the shared HR mailbox & acting as a reliable first point of contact for administrative HR questions
• Responding to employee queries in a timely and professional manner or forewarding it to the right person

What We Are Looking For

Experience & Skills

• Initial experience in HR administration, personnel administration, or a similar administrative role
• Experience working with HR systems; experience with SAP SuccessFactors is a plus
• Strong administrative and organisational skills
• Good working knowledge of Microsoft Office, particularly Excel
• Ability to manage multiple priorities and work accurately under pressure

Personal Qualities

• Proactive and solution-oriented mindset
• Comfortable working in a changing environment where processes continue to evolve
• Able to work independently while remaining a strong team player
• Curious and willing to find information when answers are not immediately available
• Resilient, adaptable, and able to remain calm during busy periods
• Strong attention to detail and commitment to quality

Languages

• Fluent in English
• Fluent in either Dutch or French, with a professional working knowledge of the other national language

What We Offer

• A key role within a collaborative and supportive HR team
• The opportunity to gain broad exposure across HR operations
• Continuous learning and development opportunities
• A dynamic international working environment
• Competitive salary and benefits package
• Flexible working arrangements (2times/week on-site presence in our Brussles (Diegem) office.